During my training courses I found myself saying “It’s never too late to granulate” and “Break it down” (breaking your project into small chunks that you can then plan) – so the rap just had to be done. My friend Jolyon Bradley of the excellent band Voodoo Trash agreed to create it for me, so he has done the vocal and the music based on outline words by me. And the rap is actually useful – it covers all the main points of project planning and control, in just five minutes. Enjoy! PS – too long for you? Completely new and even shorter version here https://youtu.be/ApMVvOi77C8

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If you want a non-musical version of this, ie all the top points of project management explained in just a few minutes, then you can find it at

The lyrics in full:

Step one is to be clear about what we all need Have a kick off meeting until everyone agrees then get it down in writing so they cannot change their minds We all have to agree, on the Quality, the cost and time But you can’t have them all, so which one is the top? Ask ‘why’ ‘what if’ and trade till you know which two can flop Don’t say maybe-you-can, when really you cannot Always have a plan before your head is on the block And use a plan to argue because planning makes you stronger I’ve got to move on, – this rap is getting longer! Project Management Make a plan before you start Project Management Always have a Gantt chart

step two is get a list of all the tasks you need to do ask an expert and brainstorm to hear your team’s view a work breakdown structure – is really just a tree – but how small should you go? – that’s granularitee (break it down, break it down) (break it down, break it down) Project Management Make a plan before you start Project Management Always have a Gantt chart

step 3 is to estimate the cost and how long, never promise the best because something will go wrong Later on you’ll find yourself moving like a snail If you quote the average you’ve a 50/50 chance to fail Promise half the way between average and the worst then you’ve got a 90-10 (that) your bubble won’t be burst Project Management Make a plan before you start Project Management Always have a Gantt chart

step 4 is get the whiteboard with the post it’s on Clarify the order, in which they come Do it as a team and involve everyone It’s only 20 minutes and it’s verging on fun Then find the longest route With the time on each task You cannot do it quicker Than the critical path Never say the O-word or a kitten will die The task is too big and the o-word is a sign You must break it into parts with a finish and a start now your plan is better you could even call it smart it’s never too late, to granulate no it’s never too late, to granulate Project Management Make a plan before you start Project Management Always have a Gantt chart

Step 5 is if the finish date is going to be too late then you take the longest path and you give it some haste you put in some more people or you take out quality or you overlap some stuff – which can be risky Project Management Make a plan before you start Project Management Always have a Gantt chart

Step 6 is make a Gantt chart, probly with Excel Starting with the longest path, the floating tasks as well Some times they have to share the float, or one hangs from the next Move them back or forwards, till your Gantt chart is the best What’s so great about this thing dreamed up by Henry Gantt? First it shows the people how they all fit in the plan Next it tells you when you’re busy – too much in one month! And lastly if you colour in you’ll see if you’re keeping up Project Management Make a plan before you start Project Management Always have a Gantt chart

Step 7 is to add the work and see if you’ll survive Maybe all your projects – some may have to slide It’s a cube of people projects and the time Best to know you have the resource on your side Project Management Plan before you start Project Management Always have a Gantt chart

Step 8 is the last bit of the planning and it’s brisk How likely are the problems and how deadly is the risk? Think of all the pitfalls that could maybe come to you Plan to stop them happening and if they happen what d’you do? Project Management Plan before you start Project Management Always have a Gantt chart

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